Amateur Radio Emergency Communications

National AREC - ID Card Progress Report  

Date
Description
Status
     
1st October 2016 (D Day) to 15th October 2016 5.1 All Area Managers are emailed the ID Request form. They then have to email it to all their Section Leaders. (Time allowed = 2 weeks).
Forms Emailed to AREC Managers.
ZL1/ZK1 - Completed
ZL2/ZK2
ZL3/ZK9 - Completed
ZL4/ZK4 - Completed
15th October 2016 to 5th November 2016 5.2 Section Leaders collect data and complete the form and also enter the AREC database and update the information for their sections. This will entail addition of new members, removal of non-members, update of contact details, etc. Time allowed = a further 3 weeks (D+5weeks).
In Progress

Records updated:-

Northland Br28.
Papakura Br65.

 

Completion date:- 5th November 2016, 5.3 Section Leaders then email final form + copies of photographs to their Area Manager.
In Progress
  5.4 Area Managers email forms and photographs to AREC Secretary from each Section Leader after checking details make sense and that an NZART membership number has been entered against each applicant.
ZL1/ZK1 AREA
Auckland Br02
WesternSuburbs Br03
Franklin Br10
Hamilton Br12
Whangarei Br28
North Shore Br29
Rotorua Br33
Te Awamutu Br40
Thames Br41
Waihi Br43
Eastern BOP Br51
Te Puke Br53
Waitomo Br55
Tokoroa Br57
Taupo Br60
Papakura Br65
Auckland VHF Br66
Kawerau Br67
Rodney Br71
Opotiki Br72
Far North Br78
Hibiscus Coast Br80
Mercury Bay Br85
Tauranga ECG Br88
ZL2/ZK2 AREA
Tararua Br06
Gisborne Br11
Hastings/Havelock North Br13
Horowhenua Br16
Hutt Valley Br18
Manawatu Br20
Marton & Districts Br23
Napier Br25
New Plumouth Br27
Rahotu Coastal/Opunake Br32
Titaji Bay Br42
Wairarapa Br46
Waitara Br47
Wanganui Br48
Patea Br54
Upper Hutt Br63
Kapiti Br69
Fielding Br70
Wellington VHF Br74
Southern Wairarapa Br82
South Taranaki Br87
 
ZL3/ZK9 AREA
Ashburton Br01
Christchurch Br05
Marlborough Br22
Motueka Br24
Nelson Br26
South Canterbury Br34
Westland Br49
Reefton-Buller Br62
North Canterbury Br68
Kaikoura Br78
ZL4/ZK4 AREA
Eastern Southland Br08
Otago Br30
Balclutha Br35
Southland Br37
Central Otago Br61
North Otago Br64
Queenstown Br75
 
  5.5 AREC Secretary collates all supplied information into a master spreadsheet and then sends a subset of that data to the NZART Administrator to confirm the validity of the supplied membership details. The level of detail required needs to be confirmed between the two administrators.  
  5.6 AREC Secretary then updates the AREC database by flagged all the entries that are not currently NZART members and circulates a list to the Area Managers who can then advise their Section Leaders that the individuals concerned will be removed from the AREC system unless they join NZART. Allow a two week period for non-members to re-join. At the end of that period NZART Administrator advises AREC Secretary of all new updated NZART-AREC memberships.  
  5.7 AREC Secretary then creates a spreadsheet of all the validated records into one master ID Card spreadsheet (fields to be reflective of what will go on the card) and all the photos into one master file.  
  5.8 Once complete the file gets emailed to Authenticate and the ID photos get either emailed or placed into a shared Drop Box (not yet setup). Cards get posted back to Doug who then distributes them to each Area Manager or Section Leader (mailing details from their AREC membership file).